In this article
Overview
To maintain optimal performance for each installation, we have implemented rule for "project sleep," "project archived," and "project delete." These actions will occur automatically, with email notifications sent regarding archiving and deletion.
These rules are based on project inactivity. A project is considered active as long a user or admin logs in, or if a scheduled import/export is executed.
Project sleep
After 10 days of inactivity, a project will enter Sleep mode. This conserves server resources while preserving all your data. Your project remains fully intact and will be available when reopened.
Project archiving
If a project has been inactive for six months, it will be automatically archived. One month before the expected archiving date, an email will be sent to the project creator and, additionally, all email addresses listed under "Project archiving" in project settings
An archived project must be restored to become available again. This can be done through the UI on your Project Selection page by clicking the three dots on the right.
For projects archived prior to 2025, report users will not be included in the restoration process. Conversely, for projects archived during or after 2025, report users and their associated settings will be restored.
Project deletion
If a project has been inactive for 15 months (nine months in archived mode and six months in sleep mode), it will be automatically deleted. One month before the expected deletion date, an email will be sent to the project creator and all email addresses listed under "Project archiving" in Project settings.
Keep project active
If you have a project that you never want to be archived, such as a demo or one with limited activity, you can disable the automatic archiving and deletion option. This setting is available under the "Project archiving" section in Project settings. When enabled, a log of who enabled it and when it was enabled will be shown.